AP Specialist

San Diego, CA, United States Full Time

Apply for position now

Job Title: AP Specialist                                                                         

Department: Accounting

Reports To: Controller 

Company: Carling Communications (Part of The Fishawack Group of Companies)                                                                      

Position Summary:

To support the Controller and Staff Accountant in carrying out the responsibilities of the Accounting department. Perform accounting and clerical tasks as related to the efficient maintenance and processing of vendor invoices, expense reports, credit card transactions, etc.

AP Accountant Specialist – Role and Responsibilities

·      Record invoices daily (freelancer, OOP’s, employee expenses, admin expenses, honoraria, etc.)

·      Manage AP email accounts to ensure invoices are processed properly and timely

·      Create A/P aging reports, format, and complete billing status/notes for all invoices

·      Organize and process vendor invoices

·      Process weekly check run

·      Track expenses and process expense reports in accordance with internal deadlines

·      Reconcile accounts payable transactions

·      Post transactions to appropriate journals, ledgers, and other records

·      Maintain vendor files and ensure all vendor information is up to date in Advantage system

·      Assist with month end closing

·      Correspond with vendors and respond to inquiries concerning payment and/or invoice issues

·      Research and resolve invoice discrepancies and issues

·      Manage AMEX credit card processing through review, approval, and payment

·      Assist Controller and Staff Accountant with I/C billing

·      Reconcile vendor statements with A/P account

·      Review and approve submitted PO’s in accordance with Carling’s PO policy requirements

·      Assist in pulling invoices and receipts for billing

·      Other tasks as needed

Minimum Qualifications:

·      Bachelor’s Degree in Finance or Accounting; or

·      1-3 years of experience in Accounts Payable department to include expense reports, vendor invoices, and credit card transaction and reconciliations

·      Experience with Advantage accounting software desired

·      Experience with the monthly GL close process

·      Ability to multi-task and work in a fast-paced environment

·      Self-motivated, professional, detail oriented, and proactive

·      Comfortable working under pressure within tight deadlines

·      Intermediate experience with MS Excel

·      Strong sense of urgency

·      Strong written and verbal communication skills

·      Ability to manage and deal with difficult situations

Apply for position now

Data Privacy Statement