Logistics Coordinator (replacement during maternity leave)

Evere, Belgium (België) Full Time

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Tempory Assignment 2017-2018 (October 2017-mid April 2018)

Mission of the position:
As logistics coordinator you are responsible for all activities in the department of logistics in order to optimize the incoming and outgoing flow in terms of cost, timing and customer satisfaction.


  • Act as prime contact for KME, Glovis, Transportation, PDI center and Insurance companies on logistics matters for new cars
  • Coordinate compound activities and vehicle transports of new cars
  • Maintain close collaboration with fleet department for administration of remarketing cars
  • Develop, implement and follow up the logistics procedures according to KME and Factory rules
  • Secure and follow up accurate procedures for compound and transport damage claims and Intervene in transport damages up till dealer delivery
  • Coordinate dealer delivery planning to secure the achievement of the monthly wholesale target of new cars
  • Support dealer network in logistics processes
  • Notify the dealer network about changes in the logistics processes and enforce the related procedures/ documents accordingly
  • Supervise monthly vehicle ordering & provide accurate production delivery bulletin info to dealers
  • Report weekly on stock statement (new and ageing stock) and advise on stock rotation
  • Report weekly on the wholesales status and forecast monthly wholesale figure
  • Implement necessary stock maintenance actions
  • Secure correct vehicle invoicing & availability car documents/preregistration for new and used cars
  • Initiate SAP/DP system and process improvements in close cooperation with IT manager
  • Support the enforcement of KMB finance procedures (RFA request, no ageing stock, credit line follow up & blocked cars)
  • Analyse dealer credit lines to release blocked new cars
  • Budget management of Logistics department
  • Analyse the transport cost and negotiate the annual compound insurance & secure damage claim refund
  • Monitor impact of model year changes on existing dealer orders in collaboration with sales department
  • Supervise the coordination for derogation request list of vehicles following technical EU regulations implementations
  • Supervise and support logistics administration (wholesale and retail action administration, upload data in SAP,…)
  • To guide, develop and to motivate subordinate staff in logistics department to encourage employee development and maximize their performance
  • Organize weekly meetings with Sales department to understand the needs in wholesale/retail actions, dealer deliveries
  • Ensure a close follow up of the BMS cars (preparation, ordering, accessories,…)
  • Collaborate closely with Marketing department and After Sales department to understand the needs for BMS arrangements.


  • Master Degree in Logistics or equivalent education and/or 5+ years in logistics in an automotive environment
  • Understanding of automotive standards
  • Understanding of design of routes for material handling
  • Able to establish priorities
  • Strong organizational, planning, analytical, communication and negotiation skills
  • Able to work in process oriented manner
  • Ability to lead and work with people in different activities and background
  • Work well under pressure
  • Flexible mindset
  • Problem solver with attention to details
  • Result and customer oriented
  • Trilingual English, Dutch and French
  • Strong knowledge MS. Office

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