Position summary:

Rainforest Alliance seeks to engage a committed individual as a Finance and Admin Assistant. The Assistant will work closely with the Associate Finance & Administration and other staff to provide financial, administrative and logistical support to the team.


Responsibilities: 

  • Support the reviewing of invoices, payments, vouchers, receipts
  • Support the approval and payment process of invoices and expenses
  • Assist in payment of statutory deductions for RA staff
  • Scan vouchers, contracts and other relevant documents
  • Keep the archive (hard copy and digital) up to date
  • Provide organizational and logistical support for workshops, events, meetings and trips
  • Support the procurement processes
  • Monitor and order office supplies and equipment
  • Receive and direct visitors
  • Support the maintenance and cleanliness of the office premises
  • Support vehicles management
  • Oversee logistics for country visits by other Rainforest Alliance staff, donors, partners or any stakeholder
  • Convene and organize group calls and external meetings, which includes setting agenda, capturing minutes, active participation and follow-up.
  • Welcome visitors, and manage couriers and deliveries
  • Answer/route incoming calls and take/distribute messages
  • Sort and distribute office incoming/outgoing mail
  • Oversee and manage the conference room schedule
  • Maintain information lists (i.e. telephone numbers, emergency cards, directory, etc.) and manage electronic and paper files
  • Performs any other duties that may be assigned from time to time
  • Prepare packages and envelopes to send by couriers.


Qualifications: 

  • Bachelor’s degree in Finance or Accounting or Business Administration or their equivalent
  • At least two-year work experience (including traineeship/internship) in Administration
  • Excellent computer, communication, planning and organizational skills
  • Ability to multitask and cope with changing priorities
  • Ability to work independently and in a team
  • Excellent personal communication skills
  • Willingness to work to meet tight deadlines
  • Verbal and written fluency in English


Notes:

Only candidates authorized to work in Guatemala will be considered

The Rainforest Alliance is an equal opportunity employer. 


Deadline to Apply:

Mar 4, 2020

Apply for position now

Have you already applied to Rainforest Alliance or UTZ in the past? (Ha aplicado a alguna posición en Rainforest Alliance o UTZ con anterioridad?)
Are you authorized to work in Guatemala? (Esta autorizado legalmente para trabajar en Guatemala?)
Are you willing to travel both domestically and internationally? (ESta dispuesto a viajar nacional e internacionalmente?)
Were you referred by someone from Rainforest Alliance?
Where did you see the job vacancy? (Donde vió la oferta o posicion?)

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