At the Rainforest Alliance, we are building an alliance to create a better future for people and nature by making responsible business the new normal. To advance our mission, we focus on amplifying our impact on the ground through systemic transformation: change across the entire supply chain, change in the relationship between people and nature, and change within our own organization. We achieve this transformation by working in collaboration with a wide range of stakeholders to create a stronger Alliance. Together, we amplify the voices of farmers and forest communities, improve livelihoods, protect biodiversity, and help people adapt to climate change in bold and effective ways. We embrace transparency because we believe that the best way to build trust across our alliance is through openness about our tactics, our impact, and partners on the ground. Together, we can achieve our vision of a world where people and nature thrive in harmony.


Position summary:

Rainforest Alliance seeks to engage a committed individual as a Finance and Administration Assistant. S/he Assistant will work closely with the Associate Finance & Administration and other staff to provide financial, administrative and logistical support to the team. 

 

Responsibilities: 

  • Support the reviewing of invoices, payments, vouchers, receipts
  • Support the approval and payment process of invoices and expenses
  • Assist in payment of statutory deductions for RA staff
  • Scan vouchers, contracts and other relevant documents
  • Keep the archive (hard copy and digital) up to date
  • Provide organizational and logistical support for workshops, events, meetings and trips
  • Support the procurement processes
  • Monitor and order office supplies and equipment
  • Receive and direct visitors
  • Support the maintenance and cleanliness of the office premises
  • Support vehicles management
  • Oversee logistics for country visits by other RA staff, donors, partners or any stakeholder
  • Convene and organize group calls and external meetings, which includes setting agenda, capturing minutes, active participation and follow-up.
  • Welcome visitors, and manage couriers and deliveries
  • Answer/route incoming calls and take/distribute messages
  • Sort and distribute office incoming/outgoing mail
  • Oversee and manage the conference room schedule
  • Maintain information lists (i.e. telephone numbers, emergency cards, directory, etc.) and manage electronic and paper files
  • Prepare packages and envelopes to send by couriers.
  • Performs any other duties that may be assigned from time to time

 

Qualifications: 

  • Bachelor’s degree in Finance or Accounting or Business Administration or their equivalent
  • At least two-year work experience (including traineeship/internship) in Administration
  • Excellent computer, communication, planning and organizational skills
  • Ability to multitask and cope with changing priorities
  • Ability to work independently and in a team
  • Excellent personal communication skills
  • Willingness to work to meet tight deadlines
  • Verbal and written fluency in English

 

Salary:

Commensurate with experience.

 

Deadline: April 15, 2021

 

Notes:

Only candidates authorized to work in Guatemala will be considered.


The Rainforest Alliance encourages diversity and inclusion across the global organization. With this commitment to diversity, we are proud to be an equal opportunity employer and do not discriminate on the basis of gender, race, color, ethnicity, religion, sexual orientation, gender identity, ages, disability and any other protected group.



If you have any questions about the job vacancy, please contact the HR department: recruitment@ra.org

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Have you already applied to Rainforest Alliance or UTZ in the past? (Ha aplicado a alguna posición en Rainforest Alliance o UTZ con anterioridad?)
Are you authorized to work in Guatemala? (Esta autorizado legalmente para trabajar en Guatemala?)
Are you willing to travel both domestically and internationally? (ESta dispuesto a viajar nacional e internacionalmente?)
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